Implement – Leverage Technology
Businesses, no matter what their type or size, exist to earn money while keeping capital and operational expenses to a minimum.
Leveraging technology helps to sell more, serve customers/clients faster, keep labor costs in check, be more efficient internally and externally, and keep your business much further ahead of the competition.
There are many pieces of technology that will save companies more money in the long run than sticking with the old way of doing things.
Here are some specific ways technology is helping businesses thrive.
With cloud computing, you can save substantial capital costs with zero in-house server storage and application requirements. The lack of on-premises infrastructure also removes their associated operational costs in the form of power, air conditioning and administration costs. You pay for what is used and disengage whenever you like – there is no invested IT capital to worry about.
Businesses of all sizes should be investing in robust hybrid cloud disaster recovery, but for smaller businesses that lack the required cash and expertise, this is often more an ideal than the reality. Cloud is now helping more organizations change that trend.
Cloud computing cuts out the high cost of hardware. You simply pay as you go and enjoy a subscription-based model that’s kind to your cash flow. Add to that the ease of setup and management and suddenly your intimidating, IT project looks at lot friendlier.
With cloud computing, if there is an internet connection work can be donw. And with most serious cloud services offering mobile apps, you’re not restricted by which device you’ve got to hand. The result? Businesses can offer more flexible working rewards to employees so they can enjoy the work-life balance that suits them – without productivity taking a hit.
Wish there was a simple step you could take to become more competitive? Moving to the cloud gives access to enterprise-class technology, for everyone. It also allows smaller businesses to act faster than big, established competitors. With pay-as-you-go service and cloud business applications mean smaller organizations can compete with the larger competitor, and disrupt the market, while remaining lean and nimble.
When your teams can access, edit and share documents anytime, from anywhere, they’re able to do more together, and do it better. Cloud-based workflow and file sharing apps help them make updates in real time and gives them full visibility of their collaborations.
The more employees and partners collaborate on documents, the greater the need for watertight document control. Before the cloud, workers had to send files back and forth as email attachments to be worked on by one user at a time. Eventually you end up with a mess of conflicting file content, formats and titles. When you make the move to cloud computing, all files are stored centrally and everyone sees one version of the truth. Greater visibility means improved collaboration, which ultimately means better work and a healthier bottom line.
Remote Monitoring and Management
Business owners and managers are always looking for new solutions to make their companies as competitive as possible, and in today’s IT dominated market, a fast and efficient network is essential for an organization of any size to remain viable. With many businesses facing limited resources and a real shortage of talented IT personnel, remote monitoring presents an effective solution that minimizes their efforts and expenditures to achieve the desired results, and most importantly, reduces costly network downtime.
Save Time and Increase Efficiency
Remote monitoring increases overall efficiency by saving time and reducing expenditures so that organizations can put their valuable resources elsewhere instead of manually tracking and compiling an inventory of a company’s IT assets. With automated IT asset tracking software, all monitored computers in a network become visible in a single central console, providing organizations with real-time information they need in just a few clicks of a mouse, saving IT administrators weeks of intensive work. Additionally, with remote monitoring, teams can share potential problems to address issues, resulting in better efficiency and improved accuracy.
Receive Proactive Maintenance and Early Detection
One of the most important benefits of remote monitoring is that it can be done 24/7 and send an alert any time of the day so that irregularities in the network can be addressed immediately. Common irregularities and errors include: disc space falls below a defined percentage of free space; Windows updates are turned off; antivirus software is out of date; and Windows firewall is disabled. When an issue arises, remote monitoring sends an alert so that IT administrators are able take immediate and necessary measures to ensure that the issue does not result in diminished productivity and downtime. Without remote monitoring, an issue might go unnoticed for days or weeks, resulting in a costly and large-scale problem.
Gain Essential Insights
Remote monitoring can provide organizations with essential insights to the overall health of their network and areas that need improvement, saving a company’s IT administrator countless hours and resulting in a quick resolution of network issues to avoid costly downtime. Additionally, because remote monitoring checks the network 24/7, organizations automatically receive information on all IT assets, such as patches, updates, and hardware upgrades, the database is automatically updated, and important business applications are always tracked.
Minimize Business Disruption
No network is perfect, and when a problem arises, it needs to be addressed immediately and in the right way. Downtime can cost thousands of dollars each day and result in customers changing vendors. With around-the-clock remote monitoring, companies can fix their network issues as soon as they arise, anytime, anywhere, and improve overall customer service.
While technology disruptions can come in many forms, what is clearly evident is that those companies with remote monitoring in place can ensure that their networks are up-to-date, effectively reducing downtime and loss in productivity. While remote monitoring can be applied to many industries of any size, it is a particularly effective solution for small to mid-sized companies, and the overall health and security of their IT systems by ensuring that even the smallest problem is detected and fixed immediately.
VoIP - Voice over IP
Voice over Internet Protocol (VoIP) is a type of technology that allows its users to make calls using the broadband Internet rather than the conventional or analog phone system. VoIP works by converting sound into digital voice communication and then transferring it through Internet broadband. So if you are using a VoIP telephone system, you are basically using the Internet to make phone calls. Using a VoIP system has several benefits for many businesses.
The cost of using a VoIP telephone is much cheaper than using a conventional phone. Making long distance phone calls are also cheaper when using a VoIP provider.
The convenience and comfort provided by a VoIP telephone system is available all over the world. Using any broadband connection, you can log in to your VoIP telephone, and you will get a dial tone. Regardless of where you are, if you have Internet access, there should not be any problems in terms of costs and connections. VoIP systems are also accessible via email or while you are traveling. Simply take your headset or IP phone, and you can contact staff or clients with a low cost call.
With a VoIP system, you can still use your conventional phone and a VoIP converter or VoIP telephone adapter. A VoIP converter looks like a USB memory stick, which you can easily plug onto any computer. A VoIP converter will sense signals that are emanating from traditional or analog phones, and such signals will be converted to digital data that can be routed over the Internet. A computer must be turned on for the service to work. A VoIP system will also allow you to acquire your own VoIP number, so no matter where you are traveling to, just as long as you have a high speed Internet connection, you are capable of receiving phone calls to your same number.
Aside from making phone calls, you can also conduct videoconferencing calling through your VoIP phone. This allows you to stay in touch with your co-workers and clients to discuss important deals, affairs, meetings, files, documents, agendas, no matter where you are. Even while you are abroad attending to meetings, you still have the capacity to attend other important meetings in the home office without having to worry about being physically present.
Many organizations have embraced the concept of virtualization—access to all from a single, remote location. Virtualization delivers maintenance and interactive services for a low monthly rate. Businesses are benefiting from remote support that has the ability to service and maintain multiple platforms, in many locations, and used by multiple users. The complete IT infrastructure within the organization can be managed from a remote location, without requiring individual tech teams to travel from location to location installing multiple versions of software or having or evaluate a single device.
Hardware is most often the highest cost in the data center. Reduce the amount of hardware used and you reduce your cost. But the cost goes well beyond that of hardware — lack of downtime, easier maintenance, less electricity used. Over time, this all adds up to a significant cost savings.
When you use a physical server and it dies, the redeploy time depends on a number of factors: Do you have a backup server ready? Do you have an image of your server? Is the data on your backup server current? With virtualization, the redeploy can occur within minutes. Virtual machine snapshots can be enabled with just a few clicks. And with virtual backup tools like Veeam, redeploying images will be so fast your end users will hardly notice there was an issue.
Not only can you do full backups of your virtual server, you can do backups and snapshots of your virtual machines. These virtual machines can be moved from one server to another and redeployed easier and faster. Snapshots can be taken throughout the day, ensuring much more up-to-date data. And because firing up a snapshot is even faster than booting a typical server, downtime is dramatically cut.
Better disaster recovery
Disaster recovery is quite a bit easier when your data center is virtualized. With up-to-date snapshots of your virtual machines, you can quickly get back up and running. And should disaster strike the data center itself, you can always move those virtual machines elsewhere (so long as you can re-create the network addressing scheme and such). Having that level of flexibility means your disaster recovery plan will be easier to enact and will have a much higher success rate.
Less heat buildup
Millions of dollars have gone into the research and design of heat dissipation and control in the data center. But the cold, hard fact is, all of those servers generate heat. The only way around that? Use fewer servers. How do you manage that? Virtualization. Virtualize your servers and you’re using less physical hardware. Use less physical hardware and you generate less heat. Generate less heat in your data center and a host of issues go away.
Access your data
Any where | Any time | from Any Device
When it comes to storing data, cloud storage is quickly becoming the method of choice. Storing files remotely rather than locally boasts an array of advantages for business users
Storing confidential or sensitive information in the cloud is often more secure than storing it locally, especially for businesses. With online storage services, data is encrypted both during transmission and while at rest, ensuring no unauthorized users can access the files.
From tablets to smartphones, netbooks to desktops, we re using more devices on a daily basis than ever before, and toggling files between each of these devices can be cumbersome and complex. Not so with online storage services. You can access your account from any internet connection, whether you’re on a mobile browser or your work computer.
Whether you want to share a single photo or an entire folder with hundreds of documents, online storage services allow you to easily share files with just a few clicks.
Online storage services are also ideal for collaboration purposes. They allow multiple people to edit and collaborate on a single file or document. You don’t have to worry about tracking the latest version or who has made what changes.
Paper and Printing
Businesses are embracing cloud services in an effort to increase communication and productivity, while reducing what needs to be printed and copied. Some businesses rely on paper, but many paper and printing expenses can be reduced with cloud technology. If the organization suffers a loss or it needs to track down a paper trail, a cloud system ensures easy access and swift data recovery. It also encourages staff to collaborate and communicate more effectively.
Saves Time and Money
With easy access to all your files and documents at the click of a button, you or your staff won’t have to waste time searching through boxes and files in an attempt to locate the document you need. You won’t be paying staff for a task that could take hours when it should be completed in a matter of seconds.
Improves Customer Service
With document imaging, you can digitize every part of a file and index it with a range of metadata. That means that if you require a specific piece of information — such as an invoice number or client name/number— you can find it instantly. This is especially useful if you want to meet the needs of your clients as quickly as possible.
Improved employee productivity
A digital filing system makes it easier to search for information using a keyword or phrase, reducing the amount of time it takes employees to complete tasks.
Improved information security
Storing information in digital form and deploying restrictions on access enhances confidentiality of business information. Scanned images can be saved as PDF documents with digital signatures to authenticate contents.
- The average worker in an office uses 10,000 sheets of paper annually.
- It can cost up to 31 times the original cost to send information on paper (printing, copying, postage, storage, filing, recycling, etc.).
- 7.5 billion documents are created and 15 trillion copies are made each year.
- The average four drawer cabinet costs about $25,000 to fill and $2,000 per year to maintain.
New Level Technology
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