Save Time and Increase Efficiency
Remote monitoring increases overall efficiency by saving time and reducing expenditures so that organizations can put their valuable resources elsewhere instead of manually tracking and compiling an inventory of a company’s IT assets. With automated IT asset tracking software, all monitored computers in a network become visible in a single central console, providing organizations with real-time information they need in just a few clicks of a mouse, saving IT administrators weeks of intensive work. Additionally, with remote monitoring, teams can share potential problems to address issues, resulting in better efficiency and improved accuracy.

Receive Proactive Maintenance and Early Detection
One of the most important benefits of remote monitoring is that it can be done 24/7 and send an alert any time of the day so that irregularities in the network can be addressed immediately. Common irregularities and errors include: disc space falls below a defined percentage of free space; Windows updates are turned off; antivirus software is out of date; and Windows firewall is disabled. When an issue arises, remote monitoring sends an alert so that IT administrators are able take immediate and necessary measures to ensure that the issue does not result in diminished productivity and downtime. Without remote monitoring, an issue might go unnoticed for days or weeks, resulting in a costly and large-scale problem.

Gain Essential Insights
Remote monitoring can provide organizations with essential insights to the overall health of their network and areas that need improvement, saving a company’s IT administrator countless hours and resulting in a quick resolution of network issues to avoid costly downtime. Additionally, because remote monitoring checks the network 24/7, organizations automatically receive information on all IT assets, such as patches, updates, and hardware upgrades, the database is automatically updated, and important business applications are always tracked.

Minimize Business Disruption
No network is perfect, and when a problem arises, it needs to be addressed immediately and in the right way. Downtime can cost thousands of dollars each day and result in customers changing vendors. With around-the-clock remote monitoring, companies can fix their network issues as soon as they arise, anytime, anywhere, and improve overall customer service.

While technology disruptions can come in many forms, what is clearly evident is that those companies with remote monitoring in place can ensure that their networks are up-to-date, effectively reducing downtime and loss in productivity. While remote monitoring can be applied to many industries of any size, it is a particularly effective solution for small to mid-sized companies, and the overall health and security of their IT systems by ensuring that even the smallest problem is detected and fixed immediately.

Saving Money
The cost of using a VoIP telephone is much cheaper than using a conventional phone. Making long distance phone calls are also cheaper when using a VoIP provider.

Portability
The convenience and comfort provided by a VoIP telephone system is available all over the world. Using any broadband connection, you can log in to your VoIP telephone, and you will get a dial tone. Regardless of where you are, if you have Internet access, there should not be any problems in terms of costs and connections. VoIP systems are also accessible via email or while you are traveling. Simply take your headset or IP phone, and you can contact staff or clients with a low cost call.

Flexibility
With a VoIP system, you can still use your conventional phone and a VoIP converter or VoIP telephone adapter. A VoIP converter looks like a USB memory stick, which you can easily plug onto any computer. A VoIP converter will sense signals that are emanating from traditional or analog phones, and such signals will be converted to digital data that can be routed over the Internet. A computer must be turned on for the service to work. A VoIP system will also allow you to acquire your own VoIP number, so no matter where you are traveling to, just as long as you have a high speed Internet connection, you are capable of receiving phone calls to your same number.

Multi-Functional
Aside from making phone calls, you can also conduct videoconferencing calling through your VoIP phone. This allows you to stay in touch with your co-workers and clients to discuss important deals, affairs, meetings, files, documents, agendas, no matter where you are. Even while you are abroad attending to meetings, you still have the capacity to attend other important meetings in the home office without having to worry about being physically present.

Reduced cost
Hardware is most often the highest cost in the data center. Reduce the amount of hardware used and you reduce your cost. But the cost goes well beyond that of hardware — lack of downtime, easier maintenance, less electricity used. Over time, this all adds up to a significant cost savings.

Faster redeploy
When you use a physical server and it dies, the redeploy time depends on a number of factors: Do you have a backup server ready? Do you have an image of your server? Is the data on your backup server current? With virtualization, the redeploy can occur within minutes. Virtual machine snapshots can be enabled with just a few clicks. And with virtual backup tools like Veeam, redeploying images will be so fast your end users will hardly notice there was an issue.

Easier backups
Not only can you do full backups of your virtual server, you can do backups and snapshots of your virtual machines. These virtual machines can be moved from one server to another and redeployed easier and faster. Snapshots can be taken throughout the day, ensuring much more up-to-date data. And because firing up a snapshot is even faster than booting a typical server, downtime is dramatically cut.

Better disaster recovery
Disaster recovery is quite a bit easier when your data center is virtualized. With up-to-date snapshots of your virtual machines, you can quickly get back up and running. And should disaster strike the data center itself, you can always move those virtual machines elsewhere (so long as you can re-create the network addressing scheme and such). Having that level of flexibility means your disaster recovery plan will be easier to enact and will have a much higher success rate.

Less heat buildup
Millions of dollars have gone into the research and design of heat dissipation and control in the data center. But the cold, hard fact is, all of those servers generate heat. The only way around that? Use fewer servers. How do you manage that? Virtualization. Virtualize your servers and you’re using less physical hardware. Use less physical hardware and you generate less heat. Generate less heat in your data center and a host of issues go away.

Security
Storing confidential or sensitive information in the cloud is often more secure than storing it locally, especially for businesses. With online storage services, data is encrypted both during transmission and while at rest, ensuring no unauthorized users can access the files.

Accessibility
From tablets to smartphones, netbooks to desktops, we re using more devices on a daily basis than ever before, and toggling files between each of these devices can be cumbersome and complex. Not so with online storage services. You can access your account from any internet connection, whether you’re on a mobile browser or your work computer.

Sharing
Whether you want to share a single photo or an entire folder with hundreds of documents, online storage services allow you to easily share files with just a few clicks.

Collaboration
Online storage services are also ideal for collaboration purposes. They allow multiple people to edit and collaborate on a single file or document. You don’t have to worry about tracking the latest version or who has made what changes.

Saves Time and Money
With easy access to all your files and documents at the click of a button, you or your staff won’t have to waste time searching through boxes and files in an attempt to locate the document you need. You won’t be paying staff for a task that could take hours when it should be completed in a matter of seconds.

Improves Customer Service
With document imaging, you can digitize every part of a file and index it with a range of metadata. That means that if you require a specific piece of information — such as an invoice number or client name/number— you can find it instantly. This is especially useful if you want to meet the needs of your clients as quickly as possible.

Improved employee productivity
A digital filing system makes it easier to search for information using a keyword or phrase, reducing the amount of time it takes employees to complete tasks.

Improved information security
Storing information in digital form and deploying restrictions on access enhances confidentiality of business information. Scanned images can be saved as PDF documents with digital signatures to authenticate contents.

Paper Cost

• The average worker in an office uses 10,000 sheets of paper annually.
• It can cost up to 31 times the original cost to send information on paper (printing, copying, postage, storage, filing, recycling, etc.).
• 7.5 billion documents are created and 15 trillion copies are made each year.
• The average four drawer cabinet costs about $25,000 to fill and $2,000 per year to maintain.